Summary of Responsibilities – Updated Nov. 30, 2002

Past President

• Provide guidance and experience to executive.
• Chair meetings when President and Vice President are not available
• Represent QCMBL at Sask. Lacrosse functions when requested by executive.
• Represent QCMBL at functions when requested by executive
• Provide liaison with outside groups and assist in transfer of contact to new executive

President

• Chair meetings
• Be one of two/ three co-signers for bank account
• Represent QCMBL at Sask. Lacrosse functions
• Represent QCMBL at functions
• Be contact person when others not available.
• Oversee work of executive / committees
• Cast tie-breaking vote on QCMBL business
  

Vice President

• Assist chairman as required
• Chair meetings when President is not available
• Represent QCMBL at meetings.
• Be one of two/three co-signers for bank account.
• Head committee work on special projects
• Work with Treasurer to develop budgets

Treasurer

• Maintain banking records suitable for auditing, including receipts to verify transactions.
• Be one of two / three co-signers for bank account.
• Prepare regular financial statements for the President, Executive, and Sask. Lacrosse.
• Assist in the collection and deposit of all funds received.
• Write cheques / make payment for all expenses.
• Ensure timely payment of annual bills – Corporations Renewal, insurance, storage
• Maintain files of previous years financial activity.
• Prepare, or assist accountant, with Corporate /GST / Income Tax statements as required.
• Work with Vice President to develop budgets

Secretary

• Record and distribute the minutes of all meetings.
• Maintain files of all correspondence, and documents distributed by QCMBL.
• Maintain files of all correspondence received from SLA
• Book meetings
• Prepare, distribute, and receive correspondence on behalf of QCMBL.
• Submit paperwork for MAP funding

Registrar

• Prepare registration material
• Co-ordinate registration night(s)
• Receive registrations and issue receipts for fees collected
• Sort registrations by division for use others(Scheduler, Facilities, Equipment, Chief Official)
• Assembly league / teams / coaches / players / referees registrations
• Work with treasurer to submit registration documents and funding to Sask. Lacrosse.
• Receive late registrations and advise Sask. Lacrosse of all changes

Scheduler

• Work with registration data, Chief Official, Facilities to review game / rink requirements
• Co-ordinate mutual scheduling requirements with Field Lacrosse.
• Develop and distribute schedule of league games
• Develop and distribute schedule of playoff games
• Work with Facilites to re-shedule changes to suit special rink / team commitments
• Maintain schedule of outdoor rink rental
• Verify receipts of all rink rentals and forward to the treasurer for payment

Facilities

• Work with registration data, Scheduler, Chief Official to review game / rink requirements
• Obtain information on rental agreements
• Book facilities
• QCMBL contact with the various facilities being used
• Work with Scheduler and individual facilities to accommodate special needs changes.
• Assist treasurer to develop a facilites budget for the following year.

Coaching Representative

• Assist in the recruitment of coaches
• Assist in the organization of the “Skills Clinic”
  Be a resource person with the coaches
• Arrange for coaches to obtain necessary instruction / coaching classes are required to be meet certification
• Conduct meetings with Coaches to review QCMBL expectations and resolve issues as they develop.
• Be liaison between coaches and executive
• Work with the Discipline Representative and Chief Official to resolve issues relating to conduct of behaviour and interpretation of rules.
• Collect player evaluation forms
• Assist treasurer to develop coaches training budget for the following year.

Equipment Manager

• Maintain inventory of equipment / sweaters
• Monitor condition of equipment / sweaters. Arrange for repairs as required.
• Ensure equipment available to meet team requirements
• Recommend to executive on the purchase / replacement of equipment / sweaters to meet registrations requirements
• Verify receipts of all equipment purchased and forward to the treasurer for payment
• Co-ordinated storage of equipment / sweaters in the off-season
• Assist treasurer to develop an equipment budget for the following year.

Chief Official

• Recruit and provide training opportunities for referees
• Monitor development of referees.
• Conduct regular meetings with the referees to discuss ongoing events ( scheduling, rules,
• game conditions, other issues)
• Be liaison between referees and executive
• Work with the Coaching representative to resolve issues relating to the conduct of behaviour and interpretations of rules.
• Work with Discipline and Coaching Representative to document and enforce disciplinary actions required of coaches / players / referees.
• Prepare year-end summary of referee receipts for treasurer.
• Assist treasurer to develop a referee budget for the following year.

Statistics

• Receive game sheets and maintain statistics
• Submit weekly summary of statistics to the newspaper

Discipline

• Receive game sheets with major infractions
• Conduct meetings to determine applicable suspensions
• Advise coaches of disciplinary actions
• Review game sheets to follow up on suspensions served and any general trends
• Work with Chief Official and Coaching Representative to document and enforce disciplinary actions required of coaches / players / referees.

Marketing Chairperson

• Recruit volunteers to assist in marketing activities
• Assist Registrar in the development and distribution of registrations and promotional material
• Co-ordinate fund-raising / corporate sponsorship
• Co-ordinate advertising and media releases
• Chair committee for “Celebrity Challenge”
• Assist treasurer to develop Sponsorship / Fund-raising budget for the following year.
• Assist executive to ensure corporate sponsors are duly recognized for their contributions

Web Site Operator

• Maintain web site
• Assist secretary in the distribution of information via the internet /web page
• Update statistics and league information on the web site as required.

Liaison

• Maintain communication with other Lacrosse organizations on behalf of QCMBL
• Assist Scheduler / Chief Referee / Marketing Chairman is developing programs in conjunction with other Lacrosse organizations.

Tournaments

• Receive and distribute information on upcoming out of town tournaments
• Receive travel permits and game sheets
• Contact person for any QCMBL teams wishing to host tournaments
• (work with Scheduler, Facilities, Chief Official)
• Provide tournament checklist / guidance to encourage teams to have sufficient organizational support to properly host a tournament
• Submit paperwork to SLA

Coaches

• Select team
• Receive and distribute sweaters and goalie equipment from equipment manager
• Attend coaches meetings
• Attend coaching clinics (sport theory and lacrosse technical)
• Display self discipline during on / off court activities.
• Develop an action plan for the development of the players.
• Use practices and game conditions to implement the action plan
• Work with other coaches / referees / league executive to deal with disciplinary and player/referee developmental issues.
• Encourage players and parents to respect the other players / officials / coaches and parents.
• Solicit another parent to act as team manager/ treasurer
• Work with team manager / treasurer to convey team and league information to the parents / players.
• Collect sweaters and goalie equipment at the end of the year, wash sweaters and return to equipment managers
• Submit year end ballot for “Coach of the year, Official of the Year,
• Sponsor of the Year, Volunteer of the Year, Media of the Year, Athlete of the Year”.
• Complete and submit to QCMBL the player evaluation forms

Team Manager / Treasurer

• (Preference is that this be a two or three person committee independent of the coach(s) )
• Display personal discipline during games and practices
• Ensure registration forms are complete
• Obtain medical information
• Distribute league information. Ensure parents are informed the schedule, tournaments, special events, changes.
• Work with the coach to develop time-keeper / score-keeper / bench assistant schedules
• Assist the coach with the distribute and retrieval of sweaters
• Collect additional fees for league / team fund-raising and tournament event.
• Collect sweaters at the end of the year
• Return sweaters and equipment to league.
• Distribute balance of team funds at end of year.
• Submit financial statement to QCMBL for all additional funds collected, spent, returned.
• Solicit parent helpers for extra activities such as photos, tournaments, year end windup etc.